Indexing
Rates / Terms and Conditions
Rates usually depend on the
material being indexed: its complexity, density, audience level and turnaround rate.
As word density per page varies greatly between books, fees are now based on a word count. This is currently £5.00 per thousand words.
A sample of the document (for instance a chapter) would greatly assist me in making a firm quote. Pages to be assessed may be sent as a .pdf file or a
word document attached to an email.
A letter of agreement will cover the index specifications, deadline, fee, payment method and any other related terms and conditions.
Urgent projects: If yours is a rush job thus forcing me to work unsociable hours and weekends in order to complete it on time, this will incur an additional fee.
Proofs: For anything but the simplest of texts, I prefer to work from electronic proofs (.pdf files). If these cannot be provided, I must increase the fee as the work will take considerably longer.
Author indexes: If a separate author index is required, that is, one that includes every author cited in the book, this will increase the final fee by the additional time taken to complete the author index.
New clients: If a client's payment record has not been established, a proportion of the fee must be paid in advance of the work being started.
The Society of Indexers
guide to indexing fees may be useful. It also describes other issues that are involved in negotiating rates.
Late payment: Payment is normally expected within 30 days of the invoice date. I understand and will exercise my statutory right to claim interest and compensation for debt recovery costs under the late payment legislation if I am not paid according to agreed credit terms.